Board Meeting Minutes - November 27, 2012

Posted by Joe Harlan, December 20, 2012 12:00pm

Roswell Photographic Society

Board Meeting Minutes

Tuesday, November 27, 2012

Held at ARC

Board Members in Attendance: Ted Fisher, Tom Hoffman, Eric Paulding, Gittel Price, Frank Pavlik, Tom Hughes, John Gurskey and Mark Walter

Meeting called to order at 7:03.

 

Prior Meeting Minutes: Brian Reeves distributed minutes from the 10/22/2012 board meeting at approx. 6:30 PM via email.

Action Item: Board members are to reply to Brian’s email with comments and/or approval

 

2013 Meeting Schedule: Tom provided a calendar of regular meeting dates and board meeting dates for 2013.

Action Item: Tom will send soft copy to Mark for distribution via Newsletter

Action Item: Tom will follow-up with Mary on March date that was may have conflict with ARC.

 

2013 Board Members:

• · Ron Brasfield and Marie Niece, VP of Programming
• · Steve Shultz, Newsletter or Social Media??
• · Jim Duckworth, Treasurer
• · Gary Danielson, Membership (awaiting final decision from Gary if he will accept this position)
• · Services – open
• · Secretary – open
• · Eric Paulding, Website (staying)
• · Eric and Mark were asked to become president in order to have someone who has been on the board in the prior year. Mark accepted the offer and the board approved.

Action Item: Mark to add open positions to next Newsletter

Action Item: Ted will invite new members and Mary for hand-off board meeting on 12/11 at ARC

 

Holiday Party:

• · John has all the 1^st place images and will oversee voting at the party
• · Action Item: John and Tom will work on preparing the images for judging, whether it is one large print or 8x10 placed on a board
• · Action Item: Brian will prepare certificates for yearly awards
• · Action Item: Gittel will bring fishbowl and slips for voting and print swap
• · Action Item: Gittel and John will purchase napkins, tablecloths, plastic ware, etc as needed
• · No DJ this year, will use iPod/iPhone to play Pandora Holiday Music via sound system
• · Action Item: Club needs to get a microphone for Jan meeting: Eric will look at options
• · Print swap photos should be turned in at the door
• · Action Item: Slideshow of the Year to play during dinner. Gittel will provide photos to Eric who will prepare slideshow
• · Action Item: Gittel will get meats and beverages and will organize setup the day of event
• · Action Item: Ted will invite Laurie, Mary and Morgan
• · Action Item: Mark will request volunteers on Newsletter

 

2013 Photo Review Themes:

John and Hoke made selections for each month and will forward to the board for approval.

Action Item: John will have themes finalized for handout/announcement at Holiday Party.

Action Item: Frank will update Membership form to include mandatory $30 fee.

Action Item: Mike needs to stop by ARC after the Holiday Party to collect anticipated 2013 membership checks.

 

1/8/13 Meeting:

Mark confirmed with Gittel that Craig Tanner was confirmed for our first meeting of 2013. KEH will be on site to purchase members used equipment and Peachtree Camera will also be on site to clean sensors/lenses during the meeting.

Action Item: Mark will include announcements about the kick-off meeting in the upcoming Holiday Party newsletter.

 

2013 Calendar:

• · Organize by months as specific dates are not yet known
• · These items should be on the calendar:

o Spring Exhibit

o Fall Exhibit

o Heritage Exhibit

o NGC3 Shootout

o Anna Lees and North Fulton Chamber Commerce Exhibits

o Heritage Field Trips

o Colors Festival

o Summer Seminar

Action Item: Gittel will provide a DRAFT for the 12/11 meeting.

 

Meeting adjourned at 8:00.